How to Work Together on an Entity

On Dragon1, with the web applications Architecture Repository and Visual Designer you can enter data and create entities. An entity is anything from a process, service or software application to a model, view, diagram or a big visualization. Anything is in fact an entity.

If you enter data or create an entity in the Architecture Repository or the Visual Designer, then that entity is yours.

You are the creator of the entity and because of that, you can control who can access the entity, view or even change the entity.

In the visualization below you see the publication status of the visualization and in the second visualization, you see who created the entity and when.

dragon1 publication status visualization

Screenshot of the publication status of the visualization.

dragon1 who when created entity

Screenshot of who created the entity and when.


Every entity, as you can see in the visualization, has many attributes that are stored for administration purposes. The important attributes on access control are:

  • Created By User
  • Edited By User
  • Date Created
  • Date Edited
  • User Role
  • Publication Status

To check the current values for the access control attributes of an entity:

  • Select an Entity in the Explorer Treeview of the Architecture Repository or Visual Designer
  • Click on Edit in the menubar
  • Now the Edit dialog will appear showing many attributes for that entity (see both visualizations)
  • On the first tab 'Identity' you see the publication status
  • On the second tab 'Information' you see the date the entity was created and was last edited
  • On the second tab 'Information' you also see the administrator, the user who created the entity

What Happens if You Create an Entity

If you create a new Entity in the Architecture Repository or Visual Designer, it will be given by default publication status UNPUBLISHED. Your User Id is stored as the Created By User value. The current date is stored as the Date Created and you User Role Id is stored.

Now because of these access values only you may access, see and change the entity

Giving Another User Access To Your Entity

To give another user with the same role access to your entity:

  • Select an Entity in the Explorer Treeview
  • Change the publication status to Published Private
  • Click Ok

Now all the users in your account with the same role can access the entity and change it.

Others users in your account, with a different role, can only see the entity as item in the Explorer Treeview, but they cannot view it or change it.

In this way you can collaborate. You can work together as a team on the same entities.

Providing Access of Users of Other Accounts

If you are the administrator of your account, you can add a Dragon1 PRO, BUSINESS or Dragon1 ENTERPRISE user of other accounts as team login in your account.

After you have done that, that user and login will be treated as user and login that is part of your account. If that user is logged in into his or her account, he or she may be able to access a Cabinet if you have published it privately and if he or she has the same role as you.

More About Access Control