How to Create a Business Process Model

This tutorial will introduce how to create a business process model.

The Dragon1 modeling language enables you to create business process models at a conceptual, logical and physical level, high-level and in detail. This makes sure you can model the problems in the current state and solve the problems with solutions in the future state.

Dragon1 has a unique approach towards creating business process models. You design a process, using input, output events, decisions, activities, tasks, performance indicators, actors, stakeholders, but also applications and technology.

Also you can create a standard formal process model, that does not communicate really well, but is very correct on the theory side. And next, you can use that model to generate a very understandable view for strategic stakeholders, so that they are willing to take decisions using this picture.

One of the great things is that you can publish your business process model in an interactive and dynamic way to stakeholders. For instance, if you change the data in the repository, the change immediately processes in the published visualization, so people never have an outdated version of the truth. And you can create a drill down process model to click through to back office materials and documentation, like service level contracts, procedures or status reports.

Example Business Process Models

BPMN Business Process Model


Dragon1 Process Model Artist Impression Example

The first picture shows an example standard business process model. This picture makes it easier to measure and improve your business process.

The second picture makes it easier to communicate your business process model with stakeholders.

Common Entity classes to use in Business Process Models are:

  • Input and Output Data
  • Start, Stop and Messaging Events
  • Performance Indicators
  • Activities
  • Tasks
  • Stakeholders
  • Applications
  • Databases
  • Technology

If you prefer you can also use BPMN as modeling language for process modeling on Dragon1.

Introducing Dragon1

Dragon1 is a SaaS platform for co-creating and managing enterprise architecture.

It is a suite of web applications that can be used for creating interactive content and products like: Enterprise Architecture, Business Models, Processes, Landscapes, Blueprints and Roadmaps. In this tutorial you will be using four web applications: Architecture Repository, Visual Designer, Content Viewer and Resource Center.

You can access each of these web applications by clicking on the corresponding label on the buttonbar above.

Architecture Repository

Create folder structures and enter data manually, enrich data or import data from files. Choose from 400+ entity classes.

Visual Designer

Create meta models, models, views and visualizations. Use templates and shape libraries. Create and reuse patterns.

Content Viewer

Watch the content created by you or others. Place comments onto the visuals. Search, trace and filter visualizations.

Resource Center

Create your own resource center or intranet. Publish your input documents, strategy, architecture and transformation.

Steps in the Tutorial

To create a business process model, you will take the following steps:

  • Create a dossier structure
  • Enter data
  • Create a business process model and a few detailed sub process models, using the data
  • Create links between the models
  • Create views, using the models
  • Create links between views
  • Create a visualization, using the views
  • Publish the visualization to the Content Viewer to have it commented by stakeholders

Step 1. - Create a Dossier Structure

First we are going to create a dossier structure in a cabinet to store our data in.

To create a dossier structure:

  • Go to the Visual Designer
  • Create or open a Cabinet
  • Select the cabinet in the Explorer treeview
  • Create a dossier
  • Create four folders in the dossier: Data, Model, View and Visualization

Step 2. - Enter Data

On Dragon1 you can enter data by dragging shapes to a folder.

To enter data:

  • Go to the Visual Designer
  • Create or open a Cabinet
  • Select a folder
  • Insert shapes from the Draw Archifact or Draw Entity dropdown menu (choose TAB Processes)
    • Input and Output Data, Start, Stop and Messaging Events, Performance Indicators, Activities, Tasks, Stakeholders, Applications, Databases, Technology Time, Money.
  • Select a shape in the treeview
  • Select the shapes' icon on the canvas
  • Change the name of the shape at the right top in the text attributes of the Inspector

Step 3. - Create a Model, using the data

To create a model:

  • Go to the Visual Designer
  • Create or open a Cabinet
  • Select a folder
  • Insert models from the menu bar
    • Create models for the business process model for every entity class you have used
    • Process model, Service model, Product model, etc...
  • Enter a name for the model
  • Optionally choose a type for the model
  • Insert shapes like processes and applications for the model by clicking on Draw Archifact or Draw entity and drag shape onto the canvas
  • You can change the color and size of the shapes
  • Draw connections between the shapes using the smart tools of a selected shape.

Step 4. - Create links between models

To create a link between models:

  • Select a model in the Explorer treeview
  • Select a shape in the model
  • Enter a link to another model in the LinkURL field of the text attributes

Step 5. - Create a View, using the model

To create a view:

  • Go to the Visual Designer
  • Create or open a Cabinet
  • Select a folder
  • Insert views from the menubar
    • Create views for the business process model for each model you created:
    • Functions view, Process view and Applications view, etc..
  • Enter a name
  • Select the model to use
  • Enter a viewing rule for the model data:
    • Rule Event: onload
    • Rule Condition: Class=Process;Name=Sales;Relation=FirstLevel
    • Rule Action: Show(name)

Step 6. - Create links between views

To create a link between views:

  • Select a view in the Explorer treeview
  • Select a shape in the view
  • Enter a link to another view in the LinkURL field of the text attributes

Step 7. - Create a Visualization, using the views

To create a visualization:

  • Go to the Visual Designer
  • Create or open a Cabinet
  • Select a folder
  • Insert a visualization from the menubar
  • Drag a shape on the canvas. You will use this shape to generate the view data with on the canvas.
    • For the business process model use the shapes mentioned above
  • Save the visualization
  • Select one of the three view shapes
  • Enter the following view rules in the data attributes panel of the inspector.
    • Rule Event: onload
    • Rule Condition: Class=Process
    • Rule Action: Show(name)

Do this for all three view shapes

With this rule you will only see the processes from the view data. You can also show the whole view with Rule Condition = *.

Step 8. - Publish the visualization

To publish a visualization:

  • Select a visualization in a folder
  • Click on the Share button in the menubar
  • Enter the correct data in the dialog
  • Click on the share button in the dialog
  • Now go to the Content Viewer and search for your visualization by its title
  • Add a comment to the visualization
  • Filter the visualization on certain values

Templates

On Dragon1 you can use templates for business process modeling. Go to the (/workplace/templates/) Templates Module and start with a complete business process model template.

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